Adding an Announcement or Event

Adding an Announcement or Event

Announcements and Events that are added to the plone web site will show up on a number of default locations throughout the site. There are a number of customized blue announcements bars. These instructions are for those who have such a customized bar in their site.

These instructions apply for news items (announcements) or events.

1. Login to the site:
2. Navigate to the specific folder where you are keeping your news items or events. You will need to go to your main home page, click on Contents, and find the folder in the contents list.
3. Once you are in the specific folder where you wish to house these items, Select “add Item” – "News Item" or "Event"
4. Add the content you need for the news item or event.
5. Remember that the title on the news item will show up as the title on the page, so you do not need to add a headline in the body section. If you do put in a headline, it will show up twice. If you wish to add images, follow the adding images process.
6. Once you have completed formatting on the page, save the page.
7. Next you need to set certain parameters so it shows up on your site:
   • Click on the edit tab.
   • Select "categorization"
   • use the drop down options and click the square for the tag specific to your site. You need to select this tag for it to show up on your site. If you do not have a customized announcements bar or have forgotten the tag for your bar, contact Suzanne Wayne (suzwayne@psu.edu).
   • next click on "dates"
   • add an expiration date. The standard is 3 months from the current date. If you wish it to last longer, set the expiration date accordingly. If you want it to stay up indefinitely, then do not set an expiration date. You also need to set an expiration date for events. If you do not, the event will not expire, even if the actual event date has passed.
   • Please note that on events, the date on the "Default" edit tab should be the actual event dates. The Date under the "Dates" edit tab are the dates you want the event to show up on the site.  For example, for an event that is Dec 1-2, you would set the dates as Dec 1-2 on the default page. However, under the "dates" page, you would set the date to run Oct 15-Dec 2, so that the event is displayed on the site in the time leading up to the event.
   • Save the page
8. If the page is not already published or public, submit the page by selecting “state:private” in the far right action tab. Select “Submit.” The page will move into a pending state. If the page needs to be published within the next 24 hours, e-mail Suzanne Wayne (suzwayne@psu.edu ) immediately. Otherwise, it should be published within 24-48 hours.