Promotion and Tenure Guidelines
2023-24 Guidelines
Francesca Lopez, Professor, CI (2021-24)
ChanMin Kim, Associate Professor (LPS) (2022-25)
Allison Fleming, Associate Professor (EPCSE) 2023-26
Deirdre O'Sullivan, Associate Professor (EPCSE) 2023-26
LaWanda Ward (Dean's Appointee), Associate Professor (EPS) 2023-26
David Gamson (Dean's Appointee), Professor (EPS) 2023-26
Jeanine Staples (Dean's Appointee) - Professor (CI) 2023-24
College Resources and Support
(PDF of Timeline is available for download)
On or before: | Review type: | Action: |
3/13/2023 | All Candidates | Office of the Associate Dean for Faculty Affairs (ADFA) provides department heads with names of tenure-line faculty members who will have reviews in 2023-2024, except for early and promotion to Professor. |
4/1/2023 | 6th Year, Promo, Tenure, & Early | Candidates who will have a sixth year review in the next cycle (2024-25) must confirm acceptance of the one-year extension due to COVID-19 by this date. |
4/14/2023 | 6th Year, Promo, Tenure, & Early | Department heads submit requests (with required materials) for early tenure reviews to the Dean for consideration. |
4/14/2023 | 6th Year, Promo, Tenure, & Early | Department heads provide names of candidates for promotion to Professor to the Office of the ADFA. |
5/13/2023 | 6th Year, Promo, Tenure, & Early | For each candidate, department heads follow College guidance and use Word template to provide a list of eight external reviewer suggestions to Office of ADFA. |
6/16/2023 | NA | Department P&T guidelines are due to Office of ADFA, with revisions highlighted. |
Date set by Dept Head | 6th Year, Promo, Tenure, & Early | Candidates submit materials to be sent to external reviewers (vita, narrative, publications) to department head. |
6/26/2023 | 6th Year, Promo, Tenure, & Early | Department heads provide the Office of the ADFA with candidates’ materials for external reviewers. |
7/1/2023 | NA | College and department guidelines are submitted to Office of the VPFA by ADFA. |
7/3/2023 | 6th Year, Promo, Tenure, & Early | Candidates' materials, with memo from the Dean, are sent to external reviewers. |
7/12/2023 | Staff Only | P&T Workshop for Staff (Policies and procedures, timelines, dossier format, PTORP, and FAQs) |
7/26/2023 | Staff Only | Activity Insight Workshop for Staff Proxies (Managing Data, Generating Reports, Custom Reports ) |
Fall Semester | ||
Date set by Dept Head | 6th Year, Promo, Tenure, & Early | Final draft of candidates' dossiers are due to Department Heads. After this date, only changes requested by the Department Head may be made. |
8/15/2023 | NA | Updated Tenure Review report sent to department heads for confirmation of 2023-24 candidates. (To include new hires and any years of credit towards tenure). |
8/31/2023 | 2nd, 3rd, 4th, and 5th year | If a faculty member (not currently scheduled for a 6th-year review) who was hired before or during 2020 wants the one-year extension of the probationary period to take effect immediately, confirmation of the extension must occur by August 31. |
9/5/2023 | N/A | Names of members of department committees (faculty names with rank and title, committee chair) are due to the Office of ADFA, , if not already provided. |
9/5/2023 | 6th Year, Promo, Tenure, & Early | External review logs, biographical information, and letters provided to department staff by Office of ADFA. |
Before 9/12/2023 | 6th Year, Promo, Tenure, & Early | Department staff share unsigned electronic copy of each dossier with Office of ADFA. Staff will be notified when candidate can sign and dossier can be released to department committee. |
9/18/2023 | NA | Department committee chairs and members will be charged by the Office of ADFA |
9/19/2023 | 6th Year, Promo, Tenure, & Early | Department committees provided with access to dossiers. |
10/3/2023 | NA | All promotion and tenure review committees membership lists, including rank and title, for all promotion and tenure review committees are forwarded to the Executive Vice President and Provost, together with a statement of procedures for forming review committees or a statement that such procedures have not changed. |
10/18/2023 | NA | Department heads charged by the Office of ADFA |
Date set by Dept Head | 2nd, 3rd, 4th and 5th Year | Final draft of dossier due to department heads. After this date, only changes requested by the department head may be made. |
10/19/2023 | 6th Year, Promo, Tenure, & Early | Department committee completes their reviews and submits letters. Updated dossiers go to department head for review. |
Before 10/25/2023 | 2nd, 3rd, 4th and 5th Year | Department staff share an unsigned electronic copy of each dossier with Office of ADFA. Staff will be notified when to have candidate sign and to release dossier to department committee. |
11/1/2023 | 2nd, 3rd, 4th and 5th Year | Department committees provided with access to dossiers. All questions from department committees should go to Office of ADFA. |
11/18/2023 | NA | College committee charged by the Office of ADFA |
11/19/2023 | 6th Year, Promo, Tenure, & Early | Department heads complete reviews and submit letters. Updated dossiers go to College committee via the Office of ADFA. All questions from the College committees should go to Office of ADFA. |
12/1/2023 | 2nd, 3rd, 4th and 5th Year | Department committees complete reviews and submit letters. Updated dossiers go to department heads for review. |
Spring Semester | ||
1/15/2024 | 2nd, 3rd, 4th and 5th Year | Department heads complete reviews and submit letters. 4th & 5th year dossiers go to College committee and 2nd & 3rd year dossiers go to the Dean via the Office of ADFA. |
1/15/2024 | 6th Year, Promo, Tenure, & Early | College committee completes reviews and submits letters. Updated dossiers go to the Dean via Office of ADFA. |
2/1/2024 | All Candidates | Factual changes to dossiers must be made by Feb. 1, per University guidelines. |
2/26/2024 | 6th Year, Promo, Tenure, & Early | Dean completes reviews and submits letters. |
2/28/2024 | 6th Year, Promo, Tenure, & Early | Completed dossiers are forwarded to University committee. |
2/28/2023 | 4th and 5th year | College committee completes reviews and submits letters. Updated dossiers go to the Dean via Office of ADFA. |
3/1/2024 | 6th Year, Promo, Tenure, & Early | Candidates informed if dossiers were forwarded to University committee or not. |
3/29/2024 | 2nd, 3rd, 4th, and 5th year | Dean completes reviews and submits letters. |
4/5/2024 | 2nd, 3rd, 4th, and 5th year | Candidates notified of review results and receive copies of review letters. |
4/15/2024 | 6th Year, Promo, Tenure, & Early | University committee completes all reviews. Recommendations are forwarded to Executive VP and Provost. |
5/3/2024 | 6th Year, Promo, Tenure, & Early | President completes final decisions, and candidates are notified of results. |
6/1/2024 | All Candidates | After the formal tenure review is completed, department heads should discuss the results of these reviews with the candidate. Candidate continuing on the tenure track (2nd, 3rd, 4th, and 5th) should receive written copies of all such evaluative letters. |
For all faculty not having a promotion or tenure review in 2023-24, annual career conferences completed and faculty informed of results of these evaluations, in writing. | ||
Activity Insight is a system designed to help faculty members collect, organize, and display their data for the purposes of annual reviews, promotion and tenure, and much more. It is a resource aimed at providing an easier, more efficient way for colleges and campuses to manage large reporting processes in a less time-consuming fashion.
For additional informaiton, or if you have questions, or would like training, please contact Wendy Williams ([email protected]).